Privacy Policy

1. Introduction

PhD Source (“we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy describes how we collect, use, and safeguard your information when you visit phdsource.com and use our products and services.

2. Information We Collect

Information you provide directly:

• Name and email address (when subscribing to our newsletter or requesting coaching)
• Field of study, career stage, and coaching inquiry details (when submitting our intake form)
• Any information you voluntarily provide via email or contact forms

Information collected automatically:

• Browser type and version
• Pages visited and time spent on pages
• Referring website or source
• Device type and operating system
• IP address (anonymized where possible)

3. How We Use Your Information

We use the information we collect to:

• Deliver requested content, toolkits, and resources
• Respond to coaching inquiries and schedule sessions
• Send newsletter updates and career insights (with your consent)
• Improve our website, products, and services
• Analyze website traffic and usage patterns
• Comply with legal obligations

4. How We Store Your Information

Form submissions are stored securely in Google Sheets, accessible only to authorized PhD Source personnel. Email subscriber data is managed through our email marketing platform (Constant Contact). We do not store passwords or payment information — all purchases are processed through third-party platforms (Amazon, Udemy, Stripe).

5. Sharing of Information

We do not sell, rent, or trade your personal information to third parties. We may share your information only in the following circumstances:

• Service providers: We use third-party tools (Google Sheets, Constant Contact, Vercel) to operate our website and deliver services. These providers have access to your information only as needed to perform their functions.
• Legal requirements: We may disclose your information if required by law, court order, or governmental regulation.
• Business transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

6. Cookies & Tracking

We may use cookies and similar technologies to improve your browsing experience and analyze site traffic. You can control cookie preferences through your browser settings. Disabling cookies may affect certain features of the website.

7. Third-Party Links

Our website contains links to third-party websites including Amazon, Udemy, Wiley, and social media platforms. We are not responsible for the privacy practices of these sites. We encourage you to review the privacy policies of any third-party site you visit. Some links on our site are affiliate links, and we may earn a commission from qualifying purchases.

8. Your Rights

You have the right to:

• Access the personal information we hold about you
• Correct any inaccurate or incomplete information
• Delete your personal information (subject to legal obligations)
• Unsubscribe from our email communications at any time using the unsubscribe link in any email
• Opt out of cookies through your browser settings

To exercise any of these rights, contact us at thomasrcoughlinphd@gmail.com.

9. Children's Privacy

Our Service is not directed to individuals under the age of 16. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child under 16, we will take steps to delete that information.

10. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated “Last updated” date. We encourage you to review this policy periodically.

12. Contact

If you have any questions about this Privacy Policy, please contact us at:

PhD Source
Hoboken, NJ
Email: thomasrcoughlinphd@gmail.com